// Managing Money in Schools
During the school year, teachers are solicited to collect money for various purposes such as school activities, fundraising activities and school supplies. This task is often necessary, but not mandatory.
Here is what the Collective Agreement stipulates with regards to fundraising:
Article 22 (B) – Solicitation of Funds
22.01 Any solicitation of funds, or sale, or distribution of materials for the benefit of outside organizations, and collection of monies shall not be the responsibility of teachers. The teachers in the NBTF local branch may agree with the Superintendent or delegated designate the extent to which they shall cooperate in the solicitation of funds, or sale, or distribution of materials for the benefit or outside organizations.
22.02 Clause .01 does not prohibit the teacher from collecting money for educationally-related activities.
The NBTF is sensitive to the fact that, to ensure the smooth functioning of school activities and for practical reasons, teachers are asked to help with this task. However, this task involves some risks since the teacher becomes responsible for the funds they have raised. Here are some tips to ensure the proper management of these funds:
– Make sure you keep a record of transactions
– Issue receipts as much as possible
– Do not keep money in your office and above all do not bring the money home
– Hand over the money yourself as soon as possible to the office and make sure you receive a written confirmation that the money has indeed been handed over with the exact amount
When there is doubt about the managing of the funds at the school level, the Office of the Comptroller may be involved and an investigation may be conducted. It is important to be very vigilant and have the necessary documentation to demonstrate where the money was deposited and how it was used.
If you have any question on this topic, please contact your Labour Relations Officer at 1-888-679-7044.